Managing Versions

This article goes through creation, editing, duplicating, publishing, and drafting versions of your instructions.

Creation

When your product has been uploaded and correctly orientated, the first version of your instruction will be automatically created for you.

Editing

The only editable field within a version is the Description field. This can be used to describe the version in more detail, so when you’re looking at the list of versions, you can quickly edit the version of choice.

Duplicating

Versions can be duplicated, this feature enables you to take an existing published version and duplicate all of its content to edit and not affect the end user who’s using the instruction, before publishing.

All content at the point of duplication will be copied over to the new version, which includes;

• Version Description

• Language

• Segment Name & Description

• Steps

  • Title

  • Description

  • Tools

  • Notices

  • Animations

We will automatically generate the new version and populate the Author of the person logged in who duplicated the version

Publishing

To publish a version, simply click “Publish” from the versions list or within the version itself. When publishing a version for the first time, the version will become available for users who have the viewer permission.

Draft

At any point, a published version can be set to draft, which means it will no longer be accessible to a viewer.

If there is another published version, they will be redirected